How to Take Screenshots on Windows

In your day to day business, you may need to use screenshots for a variety of reasons. Perhaps, you are having a technical issue and you need assistance from the remote IT team, then screenshots can help you to share what exactly the issues you are facing in your system without trying to describe in words over a phone call or email or chat.

The screenshots are undeniable useful for varied of reason, whether you are writing a guide for how-to or putting together a training presentation for your team. Sometimes, the simplest way to teach someone how to do something is with the help of visuals and in those cases, the screenshots are the best option for you. But, if you are working on a desktop with a Windows operating system, then you might be quite confused about how to take a screenshot on your PCs. As we know, it is very concise to take screenshots on your mobile phones, but to take it on your desktop or laptop can be quite difficult for you or maybe you even don’t know how to take that.

Here, we will discuss various methods by which you can easily take the screenshots on your Windows and can resolve your problems to discuss with others in ease. Therefore, let’s start discussing how to take screenshots on windows by some of these given methods:

Method-1: Take quick screenshots with Print Screen (PrtScn)

 Method-1: Take quick screenshots with Print Screen (PrtScn)

This is one of the most common and easiest methods that you can use to take a screenshot on your windows. The print screen button on your keyboard, lets you take a screenshot and save it as a file, you can take a screenshot without saving the file, or take a screenshot of only one window. On your keyboard, this button may be written as “PrtScrn”. On most of the keyboards, this button is usually found between F12 and scroll lock.

Method-1: Take quick screenshots with Print Screen (PrtScn)

Whereas, on laptop keyboards, you may have to press the FN or “function” key to access the print screen feature. When you press the key, it will look like nothing has happened, but the screenshot will automatically be saved to your clipboard. To save the screenshot as a file, all you have to do is to follow the steps:

  1. Press “windows logo key +PrtScn”.
  2. Then, the screen will dim for a moment and what you will see is that the screenshot will appear as file entitles as “Screenshot”, inside your default pictures folder.
  3. If you have the “animate windows when maximizing and minimizing”, then you will see screen dim, so turned on in your visual settings.

Method-2: Take more flexible screenshots with Snipping Tool

Snipping Tool

This is another again most popular method to take a screenshot on your windows desktop. The snipping tool has been a part of windows for a long time and this tool was first included in Windows Vista and this has never got any new features apart from few bug fixes. This tool can help you to take the screenshots of an open window, rectangular area, or the entire screen. You can also annotate your snips with different colored pens or can use a highlighter, save it as an image or MHTML file or can also email to anyone.

This tool has only one limitation to use on windows, i.e. it cannot capture the screenshot that involves mouse movements. Therefore, to capture something by using this tool, there should be no mouse movement, like pop-ups menu and tooltips, you will have to use print screen method instead if something like this happens at the time of taking screenshots.

Method-3: Use keyboard shortcuts with a game bar in Windows 10


Method-3: Use keyboard shortcuts with a game bar in Windows 10

Windows 10 ships with game DVR capabilities for recording gameplay footage and take screenshots of Windows PC games. The game bar generates the screenshots in PNG form, and then it will save in your directory. Before you begin using the game bar, you must launch the Xbox app which came with windows 10, and opens its settings. Under “Game DVR” toggle, “take screenshots by the help of Game DVR” and assign whatever keyboard shortcuts you want to. When you want to take the screenshots, use that keyboard combination and then you can click or tap on the “YES this is game” box if prompted. Now, you must press the “camera icon” or “Win +Alt +PrtScn” for taking a screenshot.

Note: The keyboards shortcut will only work for taking screenshots, if you have previously checked the “YES this is a game” box for that specific game.

Now you will see a notification which lets you know that the screenshot which you have taken is successfully saved.

Method-4: Take Powerful screenshots with Snagit


All of the windows built-in methods have their own benefits and disadvantages too. If you take a lot of screenshots and you want more flexibility than the built-in tool offer, then for you the third party tool is the best option. If you don’t mind spending some amount of dollars, then Snagit is the top notch tool which can make taking the screenshots easy and has tons of features which will let you target the specific windows, take region snapshots and even can help to capture the full text of scrolling windows like web pages.

By using this Snagit tool, you can take the short videos; annotate screenshots, and draw arrows and shapes and pretty much of things, which you generally imagine in a screenshot tool, must be able to do. It is the appropriate tool for the windows desktop we generally people recommend, especially, if you need to take lots of screenshots either for your business purpose or anything else.


As you experiment with different PC methods for screenshots, you will find the one which suits best to your needs. Whether using the screenshots to increase your time management or share funny finds on the internet, above given methods will surely suit your needs and will help you to do your work more conveniently.